Hotel & Travel

ACCOMMODATION

International Conference Services (ICS) is the official and exclusive housing bureau for the IDF Congress 2017, offering assistance with the coordination of housing requests.

Please be aware of fraudulent websites claiming to act on behalf of IDF and offering services related to the IDF Congress 2017. IDF cannot accept any liability for any false, inappropriate or incomplete information presented on third-party fraudulent websites. In no circumstance shall IDF be liable for any loss or damage suffered as a result of booking rooms or registering via third party websites.

ICS have secured rooms in different hotel categories across Abu Dhabi. Visit our housing portal at the link below for easy and convenient booking.

All sponsors, exhibitors and delegates are encouraged to book only through the ICS housing bureau to benefit from special rates. 

Book your hotel

IDF Congress Housing Bureau:
T: +1 720 325 2944
Fax: +1 604 681 1049
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

For group bookings (10 or more) please contact:
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
T: +1 604 681 2153

Hotel rates are quoted in United Arab Emirates Dirham AED.

TRAVEL

Esser Travel is the official travel agency for the IDF Congress 2017 and will offer assistance with the coordination of travel requests.

Book your flight here* and benefit from discounts of up to 20% on Star Alliance airlines. These reduced rates are only applicable to flights booked through the IDF website.

*Please note that flight schedules for December 2017 may not yet be available.

IDF 2017 Congress Travel Agency:
T: + 30 21 0963 2404
F: +30 21 0963 2589
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

VISA

Please read the information below to check if you can obtain a visa on arrival or if you require a prearranged visa to enter the United Arab Emirates. 

Visa on Arrival

Citizens of eligible countries/regions are allowed to enter the UAE without a visa prior to arrival.

*Delegates from China: The United Arab Emirates’ government has announced plans to introduce a ‘Visa On Arrival’ initiative for visitors from China, a scheme currently in operation for visitors from 47 countries and visitors from GCC nations. It is anticipated the scheme will be in operation in advance of Abu Dhabi’s hosting of the International Diabetes Forum, and we look forward to welcoming Chinese delegates as a result of its initiative. Full details of the implementation timetable will be announced in due course by the General Directorate of Residence & Foreigners Affairs Abu Dhabi  

Important information:

  • Passport should be valid for a minimum period of 6 months 
  • Type of Visa: 30 days Tourist visa
  • Duration of stay: 30 Days including the entry and the departure days 
  • Number of entries: Only single entry is permitted 
  • An eye scan will be taken at the Immigration desk in the airport
  • Fee: Free of charge
  • Only normal passports can be used for visa applications (i.e. no Diplomatic Passports)

Other Countries - Prearranged Visa

Nationals of countries not included in the visa on arrival list will require a prearranged visa to enter the United Arab Emirates.

How to start an application 

The easiest way to obtain a UAE Visa is to apply online - http://www.ttsuaevisas.com/idf2017 (link active as of 7 October 2017)*

  • Fill out a simple, self-explanatory application form 
  • Keep scanned copies of all the required documents ready 
  • Upload the documents as explained 
  • Pay the corresponding visa fee online through the secure link 

A confirmation e-mail will be sent to you when your application has been received. The progress of your application can be checked online.

After communication from UAE Immigration, an email will be sent to you with the corresponding decision. Successful applicants will then receive their visas by email. 

After receiving your visa, you must print it out and carry it with you for boarding the airplane

Alternatively, you can apply for a visa through your nearest UAE embassy. 

Important information:

  • Passport should be valid for a minimum period of 6 months 
  • Type of Visa: 30 days Tourist visa
  • Entry into UAE: Within 60 days from and including the visa issuance day 
  • Duration of stay: 30 Days including the entry and the departure days 
  • Number of entries: Only single entry is permitted 
  • An eye scan will be taken at the Immigration desk in the airport
  • Fee: AED370 / US$100
  • Cancellation Charge: AED150 / US$41 per visa
  • Only normal passports can be used for visa applications (i.e. no Diplomatic Passports)

*PLEASE NOTE: prearranged visas are only valid for 60 days from the date that they are issued (i.e. you have to enter the UAE within 60 days, or the visa becomes invalid). Therefore, the online visa application page will not be available until approx. 58 days before the event start date - 7 October 2017. 

Visa Application Timing

If the online application link indicated above is used, the processing time for an application is typically 3-5 UAE working days (Sunday to Thursday). 

Whether an application is approved or not is at the sole discretion of the UAE Immigration Department and it is no other party’s responsibility if the visa is declined. Fees paid in regards to approved or declined application cannot be refunded.

Issuance of a visa or approval on the visa application does not in any way guarantee right of entry to UAE. Entry is at the sole discretion of the Immigration officer at the Airport.

BEWARE OF HOUSING PIRACY COMPANIES

Housing pirates impersonate official housing bureaus for events even though they have no affiliation with the event organisers. They may convince you to give them credit card and other sensitive information with promises of great hotel room rates that they may or may not deliver. Once on site for your meeting, unsuspecting attendees and exhibitors may realise they have been scammed. If not illegal, the behavior is highly unethical.

Scammers may hunt for attendee lists on a group’s website and may troll social media to find people. They then get to group members via telephone, e-mail or even a fake website that looks official. These fraudsters inform message recipients they are calling on the group's behalf to secure hotel rooms for them. They may refer to the conference location city and specific conference hotels and tell the person the room block is nearly sold out so they need to reserve their rooms immediately, etc. Group members who fall prey to the sales tactics divulge credit card information and even complete room reservation forms.

Please note that PR Medical Events is not an official partner of IDF and its website http://www.pr-medicalevents.com/congress/idf-2017 is NOT an official IDF website nor is it associated with or authorised by IDF to offer hotel accommodation at the IDF 2017 Congress.

International Conference Services ICS is the EXCLUSIVE officially appointed housing agency to handle accommodation for the IDF 2017 Congress. Only by booking through the officially appointed housing agency can you support IDF and help ensure affordable hotel rates and a reasonable pricing policy for future congresses.

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